Smithsonian Job Application

Smithsonian Job Application Online

Smithsonian Job ApplicationAs an outgrowing and developing company, Smithsonian receives applications for different departments of the company. Applicants who would like to work at Smithsonian can either provide their online application or directly can contact the human resources. This article mainly focuses on the applicable positions, detailed information about the current open positions and the application procedures. To have a deeper knowledge, only thing you need to do is to follow the requirements given in this article.

The Office of Human Resources (OHR) leads and supports the Smithsonian’s 19 museums and 9 research facilities in hiring, developing, and retaining a talented, dedicated and diverse workforce. OHR plays an essential role in enabling the Smithsonian’s mission to increase and diffuse knowledge as we provide organizational support services and expertise, conduct efficient and transparent processes and encourage, recognize, and reward best practices and excellence. We do this by being a knowledgeable, approachable, professional resource in providing quality services to our employees in the following areas:

  • Recruitment advisory and resources
  • Workforce planning
  • Employee compensation and benefits
  • Labor and employee relations
  • Training and development
  • Policy and performance
  • Employee assistance
  • Executive resources

Smithsonian Job Opportunities & Application Process

Smithsonian receives application for open positions almost every season: some of the positions require experience and deeper knowledge in the specific area whereas the rest can be applied by unexperienced employees as well. Applicant who are willing for a position in Smithsonian , can apply to the best fit for their future. However, the most important thing to keep in mind that the applicants are strictly expected to fulfill the age requirement. Nevertheless, for entry level positions, there exist no high-level qualification expectance, therefore, the sooner the application is made, the higher change the candidate has.

Museum Specialist (Collections Manager)



This position is located in the National Portrait Gallery (NPG), Smithsonian Institution (SI). The employee provides collections management, acquisitions management, procurement assistance, and office-related support to the curators and staff of the Department of Photographs.


Coordinates collection management functions that include accession number requests, photography orders, requests for the movement of objects, and the retrieval and return of artworks to storage.
Processes collection catalog records including data entry; supports acquisition process by preparing and editing acquisition reports; uses collection database to track artworks for photography, conservation and exhibition; and manages procurement and travel.
Oversees collection storage, developing and implementing collection space plans and participates in periodic inventories.
Utilizes specialized knowledge of collections to guide and assist researchers and answer inquiries.
Communicates with vendors, contractors, staff, researchers, and general public.


Conditions of Employment

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.

Qualification requirements must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at


Experience: All applicants must meet the Selective Factor and the Specialized Experience requirements in order to be minimally qualified for this position. Your application must show written evidence of both requirements:

Selective Factor Requirement:

Knowledge of collections management principles, procedures, and methods used in the handling, storage, care, and preservation, including the attendant recordkeeping to ensure the safety and accessibility of photographic collection objects, gained by working as a curatorial assistant, museum specialist, or collections specialist in a museum or archival collection, consisting of photographs and works of art on paper.

Specialized Experience Requirement: GS-09
In addition to meeting the Selective Factor above, applicants must possess one year of specialized experience equivalent to at least the GS-07 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as assisting with the organization and maintenance of collections in a museum, historic site, or cultural institution; maintaining catalog records including data entry; and providing administrative support.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education:

2 full academic years of progressively higher level graduate education or master’s or equivalent graduate degree related to the position. Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the “Required Documents” section of this announcement.

Work Facts of Smithsonian

Age Requirement:

  • 18 years old

Smithsonian Working Hours

Open Positions: 

  • Museum Specialist (Collection Manager), Associate Registrar (Art), Maintenance Mechanic, Museum Curator (African American Social Justice History), Supervisory Museum Specialist (Aeronautics), Program Administrator (Professional Curation Program)

Smithsonian Printable Application Form

If you could not find the proper position for your qualifications and make your online application from the current openings listed above, you would rather check, print and fill in the application form provided below for the position you search for at the nearest Smithsonian to your location. The current quota for the position you would like to apply for may have not been updated yet, therefore, you can take your first step to your application by directly have contact with the company.

Printable Application PDF/Form: No.

How to Apply Smithsonian Jobs: Official Site.

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